Annual changeover dinner Tuesday 25th June


SUNRISE ROTARY PRODUCE AND DESIGNER MARKET - STALLHOLDER INFORMATION

Please read carefully as important information is included

Venue

Swan Hill Art Gallery Car Park, Horseshoe Bend, Swan Hill

Car park area behind Spoons Riverside and in front of Pioneer Settlement Lodges

Date & Time

Sunday 10th March 2019

  • 8.00am-8.45am Stallholder setup vehicles can drive into the market area at 5 kph and may park behind allocated stall site. All vehicles must be parked and will not be able to be moved until public access closes at 1.00pm
  • 9.00am - 1.00pm Open to Public Stallholders to commence packing up at 1.00pm

Costs

The cost of your site will be $30. An invoice will be emailed once your application is approved and a tax receipt provided after payment which should be received before the market day. Payment can be made via bank transfer quoting the invoice number. Payment details will be on the invoice.

What is included on your site

  • Trestle tables can be provided for those stall holders who have indicated they require one at a cost of $2.00 per table.
  • Access to power will be provided for those stall holders who have indicated they require electricity. It is the stall holder’s responsibility to supply sufficient extension leads to access the available power outlets. 
  • All power extension leads in use must display a current electrical safety test tag.

Advertising Materials

If you have any advertising materials, flyers, posters, business cards etc you are more than welcome to display these on your site at the market. You, the stall holder, will be responsible for putting up and taking down any advertising material.

Setting up your stall

  • Your site will be clearly marked out. Due to OH&S obligations, it is required that all goods are displayed within your site boundaries. Be aware that the grounds may be uneven in places, and therefore you might be required to make some slight adjustments to obtain a stable display table.
  • All electrical cords must run from the back of your stall and not be within the public thoroughfare, reducing trip hazards.
  • It will be your responsibility to remove any excess rubbish from your site at the end of the market.

Promotion

We encourage all stall holders to promote the market at every opportunity. Posters have been printed and are displayed in businesses throughout the CBD. Please tell your customers, friends etc. about the market. Should you require our printed flyers/brochures for display and distribution prior to the market please indicate how many you require and arrange for pick-up/delivery.


Our Facebook and Web page will display information/photos of stalls who register for the Market. Please advise us of any particular information you would like us to promote for you. 


If you have a Facebook Page we suggest posting an item about your presence at the market and tagging our page @SwanHill.Sunrise.Rotary.Club

Insurance and Liability

A copy of your certificate of currency for public liability insurance will need to be provided prior to the event. This can be scanned and emailed to market@swanhillsunriserotary.org.au or handed to the market co-ordinator when you arrive.


You will not be able to participate in the Market if you have no public liability insurance. You can purchase insurance cover from Swan Hill Sunrise Rotary Club for a minimal charge of $7.00, but this MUST be arranged prior to the market.


The Organiser, Swan Hill Sunrise Rotary Club shall not be responsible for any loss, damage or injury that may occur to the stall holder, stall holders employees (public or other) or property, from any cause whatsoever prior, during and subsequent to the period covered by the Produce & Designer Market. The stall holder, on agreeing to participate in the Produce & Designer Market, expressly releases the Organiser Swan Hill Sunrise Rotary Club, from, and agrees to indemnify same against any and all claims for such direct and indirect loss, damage or injury.


Stall holders shall indemnify and hold harmless The Organiser, Swan Hill Sunrise Rotary Club, from all liability (damage or accident) which might ensue from any cause resulting from or connected with the transportation, placing, removal or display of exhibits. It is strongly advised that each stall holder seek to cover their equipment, exhibits and display material with adequate insurance at the stall holder’s own expense.

Food Handling

It is a requirement that all participants who are selling foodstuffs have a current registration/notification under the Food Act 1984. Food vendors must also lodge a Statement of Trade to Swan Hill Rural City Council via Streatrader. A pre-filled event will be listed as “Sunrise Rotary Produce & Design Market” on Streatrader. For assistance you may contact Environmental Health Officer at Council’s Public Health Services on 5036 2591. A copy of your StreatTrader licence needs to be provided either electronically or handed to the market co-ordinator when you arrive.

Weather

The Organisers, Rotary Club of Swan Hill Sunrise shall not be responsible for any loss, damage or injury that may occur due to bad weather on the day of Sunday 5th November 2017.


Stall holders are advised to bring portable shelter if possible to protect yourself and your products from the elements. The event organisers reserve the right to re-allocate site locations in the event of unexpected weather.

On Site

Representatives from the Swan Hill Sunrise Rotary Club will be available during the market, at the Information tent to be located at the entrance to the markets, to assist if required. Alternatively the event co-ordinator,....,will be available on mobile phone no. ??

First Aid

A first aid checkpoint will be set up within the market environment and a number of first aid officers in attendance during the market. If first aid is required during the market, please present to the information tent at the entrance to the market. Alternatively notify either a representative from the Swan Hill Sunrise Rotary Club at the information tent, or the event co-ordinator.

Market Coordinator Contact Details

 Katrina Lawry
Phone: 5032 2933 (B/H)
Mobile: 0409 387 787 (M)
Email: katrina@altusemp.com.au 

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